Configure your tables — step by step

This guide walks you through everything about tables in Waiterr: zones, floor plan, QR codes, and daily use. No technical background needed.

What tables are used for

Tables connect the physical restaurant to the digital system:

• Staff select a table in the POS
• Customers scan a QR code to order from their phone
• The reservation board shows who’s coming
• The dashboard shows which tables are busy

If you only do takeaway, you can skip tables — but most sit-down restaurants need this module.

Step 1 — Create areas (zones)

An area is a section of your venue: Terrace, Main room, Bar, VIP…

1. Go to Tables
2. Click Add area (or the + on the area tabs)
3. Name it clearly — staff will read this under pressure
4. Optional: pick a colour so areas stand out on the plan

👉 Full detail: Create areas

Step 2 — Add tables

1. Select the area tab (e.g. “Terrace”)
2. Click Add table
3. Fill in:
   • Name — short: T1, B2, Terrace-3 (not “Table near the window left side”)
   • Seats — number of chairs
   • Shape — square, round, or rectangle (cosmetic on the plan)
4. Save

Repeat for every table you have in that area. Switch area tabs and add tables in other zones.

Step 3 — Arrange the floor plan

1. Switch to Floor plan view (map icon) if you’re in list view
2. Drag each table to match real-world layout
3. Resize with corner handles if needed
4. Rotate with the rotation handle so chairs face the right way

Why bother? Hosts and waiters recognise the screen instantly during service.

👉 Full detail: Floor plan editor

Step 4 — QR codes (optional but popular)

For each table:

1. Select the table on the plan or in the list
2. Click QR code or open the QR menu
3. Download (PNG) or Print (ready-made A4 sheet)
4. Stick the code on the table — waterproof sleeve recommended

When a guest scans it, they see your menu and the order is linked to that table.

👉 Full detail: QR codes for tables

Don’t forget: enable QR ordering under Settings → Services.

Step 5 — Large parties (table groups)

Need to merge tables for 10+ guests?

1. Open Table groups on the Tables page
2. Create a group and tick the tables that go together

👉 Table groups

Colours on the floor plan during service

These update in real time from POS and online orders.

Common mistakes

❌ One giant area for everything — hard to filter in rush hour
❌ QR codes printed before tables are final — reprint if you regenerate
❌ Table names too long — “T12” beats “Table twelve terrace corner”
❌ Forgetting to enable QR service in Settings after printing codes

Quick links